Froedtert & the Medical College of Wisconsin Epic Resources

Epic Cosmos, a data aggregation platform including more than 300 million patients, turns data into actionable knowledge. Leveraging a large data set, it allows our researchers to make new discoveries and advance medicine. Cosmos offers a unique opportunity to explore large, diverse and longitudinal datasets to support clinical, translational and real-world evidence studies. With its scale, standardization, and commitment to privacy, Epic Cosmos is transforming how researchers generate insights that improve patient care and outcomes.

Learn more about Epic Cosmos

Those interested in using Cosmos for research purposes have the option to be a standard user or super user. The organization needs one super user for every ten standard users.

Request Access for Epic Cosmos

Super User training requirements:

To become a Super User, individuals must complete an Epic training track designed for Cosmos Portal users, which includes:

• A Cosmos Responsible Use component (self-assessment/self-study e-learning).

A Super User in the Portal component, which requires:

• Completion of the Super User in Portal Self-Assessment.
• Submission of a Cosmos Super User Project.
• Upon completion, participants will earn the Cosmos Super User Badge, equipping them to provide high-quality support to their peers.

The Release Education guide provides information on important research updates in Epic. Updates are published throughout each calendar year.

View the most recent update (PDF)

For MyChart Patients interested in research study participation. 

NOTE: Study teams are NOT permitted to use this resource for study recruitment purposes unless they have IRB approval to do so. 

Access Tip Sheet (PDF)

The purpose of this SOP is to provide guidance regarding the use of Epic’s Care Everywhere functionality for purposes of coordinating patient care or evaluating individuals enrolled in or being considered as a candidate for clinical trial participation at Froedtert & the Medical College of Wisconsin. This SOP is in accordance with Epic contractual requirements.

View SOP (PDF)

Epic Research Study Record Creation Decision Tree

View Decision Tree (PDF)

Locate the Research Learning Home using the F1 key.

Access Tip Sheet (PDF)

Locate Study Records in Study Maintenance

Access Tip Sheet (PDF)

This training covers the new Research application functionality including patient research statuses, research record administration, linking orders/encounters to studies, Research visit documentation, running reports, and OnCore integration

All research staff who will be working in Froedtert’s Epic are required to complete all prerequisite course work and then attend the virtual (WebEx), instructor-led course Epic: Research Coordinator (ERSH50493.20) which is available in the FH Learning Center.  

Epic Training for Research Staff (PDF)

PREREQUISITE COURSES

• Online Course : Epic: Overview of Reporting and Reporting Tools
• Online Course : Epic: Introduction to Radar
• Online Course : Epic: Personalize a Radar Dashboard
• Online Course : Epic: Modify the Search Criteria of a Report
• Online Course : Epic: Run and Manage Reports
• Online Course : Epic: Saving the Results of a Report
• Online Course : All Epic Users: Introduction to Learning Homes and Epic Earth
• Online Course : Epic: Overview of Research Studies in Epic

For questions/issues regarding access to the Learning Center, submit a FH Learning Center Support ticket.

Access FH Learning Center

Outlines the OnCore statuses and equivalent Epic enrollment statuses along with Pre-Consent, Inactive, and Active bucket.

For questions/issues regarding access to the Learning Center, submit a FH Learning Center Support ticket.

View Crosswalk (PDF)

Delineates which fields in the Study Maintenance record are owned by Research staff, OCRICC, analysts, or other.

For questions/issues regarding access to the Learning Center, submit a FH Learning Center Support ticket.

View Ownership Document (PDF)

Study Monitors can request access to EpicCare Link in order to view study-related patient charts. Research Coordinators can easily select which patients to release to study monitors, and how long the monitors should have access to those charts.

Access Tip Sheet (PDF)

The Research Lab order was created in an effort to standardize and use the same order across departments.

Access Tip Sheet (PDF)