Deadlines
- Graduate School: In fall and spring term, two weeks after the session end date. In summer term, one week after the session end date.
- Medical School: 30 days after the class end date.
- Step 1 – complete evaluations in Oasis
- Step 2 – enter final grade in MCWconnect
- Pharmacy School: Wednesday after class end date.
Medical School Grading Policy
In compliance with the Liaison Committee on Medical Education Standard 9.8, Fair and Timely Summative Assessment, it is the policy of MCW’s Medical School for all course directors and/or coordinators to enter final grades in MCWconnect no later than 30 days after the last scheduled day of class, clerkship, research, or rotation.
In the event final grades are not received by the Office of the Registrar within 30 days of the last scheduled day:
The Office of the Registrar will contact the course director on the 30th day, which is usually a Monday, with a reminder. The course director will have until Thursday of that week to submit final grades.
If the course director does not comply by Thursday afternoon, the Office of the Registrar will escalate the matter to the Associate Provost for Academic Affairs. The course director will have until Monday of the following week to submit final grades.
If the course director does not comply by Monday, the Associate Provost for Academic Affairs will notify the Dean of the Medical School who will follow up accordingly with the Course Director.
Final Grades
- The Office of the Registrar maintains final grades only in MCWconnect and does not have access to component grades in Brightspace or OASIS.
- A one-page MCWconnect Guide, including information on how to enter final grades, is available in Faculty and Advisor Resources directly in MCWconnect.
Incomplete Grades
The grade of “I” for incomplete in a course that is graded on the standard grade scale or the grade of “IC” for incomplete in a course that is graded on the pass/fail grade scale is to be assigned to a student who has started coursework and is not able to complete it by the class end date due to extenuating circumstances. A grade of “I” or “IC” is to be assigned only in cases where the student is reasonably expected to complete all coursework by the deadline:
Fall Term
- January 31: Graduate School, Medical School and MSA Program
- 10 calendar days after the grading deadline: School of Pharmacy
Spring Term
- July 31: Graduate School, Medical School and MSA Program
- 10 calendar days after the grading deadline: School of Pharmacy
Summer Term
- September 15: Graduate School
If a grade of “I” or “IC” is not converted to a final grade by the deadline, the grade of “I” or “IC” will automatically be replaced with a failing/unsatisfactory grade. If an extension is necessary, the course director may consult with school/program administration and must email acadreg@mcw.edu with the date of the extension.
Withdrawals
If a student stops attending class and/or is not reasonably expected to complete all coursework, the student is to be assigned a failing grade by the course director. In some cases, a student may request to be withdrawn from a class or from the term. Please refer a student seeking a withdrawal to the school/program office. A grade of “W” for withdrawal is assigned by the Office of the Registrar only when approved by the school/program of the student.
Transcripts
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