MCW Office of the Registrar | Student Resources

Important resources regarding academic calendars, handbooks, catalogs, schedule of classes, transcripts, verifications, and links to forms.

Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act, as amended, is a federal law administered by the U.S. Department of Education that protects the privacy of student records, provides students the right to inspect their records, and provides students the right to request amendment of their records. It is recommended students familiarize themselves with the Medical College of Wisconsin’s FERPA policy.

A current or former student who wishes to authorize the release of non-directory records (e.g. academic standing, class schedule, evaluations, grades, etc.) to third parties (including but not limited to lenders, licensing boards, parents, prospective employers, spouses, etc.) must contact the Office of the Registrar for the appropriate form.

A current or former student who wishes to authorize the release of their transcript must complete the appropriate Request for Official Academic Transcript form. See Transcripts section.

School Schedules, Courses and Academic Policies

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Academic Calendars

The Office of the Registrar maintains academic calendars for each campus and school within MCW. The calendars are subject to change. Please be certain to confirm class start and end dates, exam dates, and other important dates in Brightspace and/or OASIS.

Add/Drop Deadlines

Graduate School: A student may add/drop a class no later than five days after the start of the class.

Medical School: The add/drop deadline is the 15th, two months preceding the month in which the class begins. View 2023-2024 MCW-Milwaukee Medical School Add Drop Grade Deadlines (PDF).

July: May 15
August: June 15
September: July 15
October: August 15
November: September 15
December: October 15
January: November 15
February: December 15
March: January 15
April: February 15
May: March 15
June: April 15

Note: Medical students may change Pathways through the first Thursday of the class.

Pharmacy School: A student may not drop/withdraw from any class required for completion of the program unless he/she pursues a permanent or temporary withdrawal from the entire program.

View MCW academic calendars

Student Handbooks and Academic Bulletins

All Student Bulletin (PDF)
The MCW All Student Bulletin contains information, policies, and procedures for all students enrolled at the Medical College of Wisconsin. It is to be used in conjunction with the MCW School of Graduate Studies Handbook, the Medical School Handbook and/or the School of Pharmacy Handbook which include information, policies and procedures specific to the schools.
School of Graduate Studies
Medical School
MSA Program
Pharmacy School

Course Catalog

View the course catalog for general MCW course offerings, course descriptions and restrictions.

View the course catalog

Schedule of Classes

View the schedule of classes for specific class offerings.

View the schedule of classes

Milwaukee Medical School Scheduling

View detailed information about add/drop and grade deadlines, scheduling requirements and options for the third and fourth year, specific information about searching for courses and registration in MCWconnect, as well as away electives for final year students.

(MCW credentials required to access.)

Review Milwaukee medical school scheduling information

Records, Requests and Forms

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Current Student Forms

Add/Drop Exception (PDF)
Application for Graduation (PDF)
Audit Class (PDF)
Citizenship DOB SSN Update (PDF)
Deceleration for M1 Students (PDF)
Name Change Request (PDF)
Regional Campus Student Declaration of 3- or 4-Year Program (PDF)
Request for Return from Temporary Withdrawal (PDF)
Single Course Withdrawal (PDF)
Withdrawal Request – Temporary or Permanent (PDF)

Transcripts

A current student may access an unofficial academic transcript via MCWconnect.

A current student may request an official academic transcript through the National Student Clearing House (NSC). Please follow this link to access the National Student Clearinghouse, where you can complete your order for an official transcript from MCW. Transcripts are available in a secure electronic format or for mail delivery.

View the Transcript Key (PDF)

Verification

A current student may request an enrollment verification and supporting information such as academic standing, anticipated graduation date, class schedule, etc. by contacting the Office of the Registrar for the appropriate form.

Additional Resources

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USMLE Step 1 Registration

MCW USMLE Policy

All medical students at MCW are required to take and pass the USMLE Step 1 exam to be eligible for promotion to the Phase 3 curriculum. Students are allowed three attempts to pass the exam.

At the end of your Phase 1 coursework, students will be scheduled for a 4-week Individual Professional Development (IPD) period to help prepare for the Step 1 exam. Most students take the exam after completing Phase 1, when the basic science material is still fresh and before starting their clerkships.

USMLE Step 1 Registration

Register for Step 1: Click the link to begin registration on the MyUSMLE^SM Portal.
If you have a MyNBME Examinee Portal account, login with the same email address and password; if you don’t have an account, create an account using your name exactly as it appears on a valid government-issued ID, which will be required for exam entry. This ID cannot be expired!
The exam fee information is available at Exam Fees.
Submit an application for USMLE Step 1 through the MyUSMLE^SM Portal and select a 3-month eligibility period in which you plan to take your exam.
Complete your identity verification through the MyUSMLE^SM Portal. The MyUSMLE^SM Portal uses ID.me, a secure login that allows examinees to easily prove their identities while protecting their data.
Your name will be added to the school’s roster for verification of your enrollment status to confirm your eligibility to take the USMLE exam.
The registration form is valid for 5 years (MSTP students should note this).

Note: The portal includes instructions and resources for each step of the process. If you have any questions, contact USMLE by using the Contact Us page on the USMLE website.

After Your Application is Processed

Once all registration requirements are met, you will receive a “scheduling permit,” allowing you to schedule your exam at a Prometric Test Center. You may not schedule more than six months in advance of your eligibility period.

View more details on Prometric sites and scheduling on the Prometric website. Be sure to read all information on what you can bring to the exam and what to avoid.

For further details, review the Bulletin of Information and Common Questions on the USMLE website.